Terms & Conditions

Effective September 20, 2026

These Terms & Conditions apply to travel planning, consulting, booking, and related services provided by Lavishly Travel. By paying a professional planning fee, approving a proposal, authorizing a booking, or making a payment toward travel, you acknowledge and accept these terms.

Lavishly Travel is registered as a Florida Seller of Travel, Ref. No. ST42087.

Consultation and Service Eligibility

Lavishly Travel works with U.S.-based travelers whose trips originate in the United States. A scheduled phone consultation is required before services begin so we can discuss your priorities, budget, timing, travel style, and the level of help you need.

Not every request will be a fit. Lavishly Travel may decline or discontinue a request based on timing, budget, destination, trip complexity, supplier availability, scope of work, communication concerns, or our ability to provide the appropriate level of service.

Professional Planning Fees

Professional planning fees compensate Lavishly Travel for research, consultation, itinerary design, supplier coordination, proposal development, and professional expertise. The amount depends on the type and complexity of the service and will be discussed before work begins.

Planning fees are:

• Due before research, planning, or proposal work begins
• Nonrefundable once paid
• Separate from all trip deposits, supplier payments, and travel costs
• Based on the agreed scope of work

If the destination, dates, number of travelers, trip structure, or requested services change substantially, an additional planning fee may be required before new work begins.

Air-Only Planning and Booking

Lavishly Travel may assist with air-only arrangements when the service is handled during a scheduled live phone call. The applicable nonrefundable professional planning fee must be paid before Lavishly Travel researches flights or provides flight information.

Airfares, schedules, seat availability, fare rules, and payment deadlines can change quickly. The traveler must be prepared to review the available options, make decisions, provide authorization, and complete payment while on the call. Lavishly Travel cannot guarantee that a fare or seat will remain available after the call ends.

Pricing, Availability, and Booking Confirmation

All quoted prices, schedules, availability, promotions, amenities, and terms are subject to change until the traveler accepts the proposed arrangements, provides the required traveler information and payment authorization, and the applicable supplier confirms the booking.

A proposal, email, screenshot, verbal estimate, or itinerary draft is not a guarantee of price or availability. Lavishly Travel cannot control supplier inventory, exchange-rate changes, fuel surcharges, taxes, fees, schedule changes, or changes to a promotion.

Travel arrangements are confirmed only after Lavishly Travel provides written confirmation that the applicable supplier has accepted the booking.

Suppliers and Their Terms

Hotels, airlines, cruise lines, tour operators, transfer companies, insurance providers, and other travel suppliers are independent businesses. Their individual terms, payment schedules, change rules, cancellation policies, refund rules, and service limitations apply to the portions of the trip they provide.

Lavishly Travel acts as an advisor and intermediary and does not own, operate, or control these suppliers. The traveler is responsible for reviewing and accepting the terms that apply to each booking.

Trip Deposits and Post-Deposit Changes

A trip deposit is a payment toward the travel arrangements or a supplier reservation. It is not the same as the professional planning fee.

Once a trip is deposited, the approved itinerary becomes the active version of the trip. If a traveler requests significant changes after deposit, those changes may require a new professional fee and a scheduled live phone call. Because availability and pricing can change while a trip is being revised, the traveler may need to make decisions and provide authorization during that call.

Lavishly Travel cannot create, price, or hold two competing versions of an already deposited trip at the same time. Before major revisions begin, the traveler must identify which direction should remain active and understand that changing confirmed arrangements may affect pricing, availability, promotions, deposits, and cancellation penalties.

Payments and Deadlines

Payment amounts and deadlines vary by supplier. Travelers are responsible for making payments by the deadlines provided by Lavishly Travel. Missing a deadline may result in cancellation, loss of availability, price changes, or loss of deposits and other payments.

A credit card authorization does not guarantee confirmation if the supplier changes the price or availability before processing. Payments are not considered complete until the supplier or payment processor accepts them.

Changes, Cancellations, and Communication

Complex changes, major itinerary revisions, and cancellations require a scheduled phone conversation. These matters are not handled solely through email because details can be misunderstood and supplier availability may require immediate decisions.

Email may be used for simple requests and written follow-up. Lavishly Travel does not accept trip instructions, booking approvals, changes, or cancellations by text message. Text messages are used only for reminders, calendar links, and rare live coordination when Lavishly Travel is already handling an urgent matter for that traveler.

A change or cancellation is not complete until Lavishly Travel provides written confirmation after the required conversation and after any applicable supplier payment, penalty, or professional fee has been processed. Supplier penalties and restrictions apply, and additional Lavishly Travel service fees may apply when substantial work is required.

Travel Protection

Travel protection is strongly recommended. Policies vary, and coverage is subject to the insurer's terms, exclusions, limits, and claim requirements. Lavishly Travel is not an insurance company and cannot guarantee that a claim will be paid.

Travelers are responsible for reviewing policy documents and deciding whether the coverage meets their needs. Insurance premiums are generally nonrefundable once purchased, subject to the insurer's terms.

Traveler Responsibilities

Each traveler is responsible for:

• Providing names exactly as they appear on the traveler's government-issued identification
• Checking passports, visas, entry rules, transit requirements, health requirements, and documentation for minors
• Ensuring passports and other documents remain valid for the entire trip and for any additional validity period required by the destination
• Reviewing names, dates, flights, accommodations, transfers, tours, and other details promptly
• Reporting errors immediately
• Following supplier check-in, reconfirmation, baggage, conduct, and documentation rules
• Carrying official travel documents and emergency contact information

Digital itineraries and travel apps are provided for convenience. Travelers must rely on final supplier documents, tickets, vouchers, and written confirmations for the controlling information.

Entry, health, and documentation requirements can change. Government authorities make the final decision about admission to or departure from a country.

Special Requests and Accessibility

Dietary needs, room preferences, bedding, seating, adjacent rooms, accessibility requests, celebrations, and other special requests will be communicated to suppliers when possible, but they are not guaranteed unless the supplier confirms them in writing.

Travelers should disclose mobility, medical, accessibility, or other important needs early enough for Lavishly Travel to determine whether appropriate arrangements may be available.

During-Travel Assistance

When an issue occurs during travel, the traveler should first contact the airline, hotel, cruise line, local tour operator, transfer provider, or emergency number listed in the final documents, as that supplier is usually best positioned to provide immediate help. The traveler should then notify Lavishly Travel.

Lavishly Travel will provide reasonable assistance but is not a 24-hour emergency service and cannot guarantee a particular outcome. For medical, safety, or life-threatening emergencies, contact local emergency services immediately.

Travel Risks and Events Beyond Our Control

Travel involves risks, including delays, cancellations, illness, weather, strikes, civil unrest, natural disasters, government restrictions, supplier insolvency, and other events outside Lavishly Travel's control.

Lavishly Travel is not responsible for the acts, errors, omissions, schedule changes, service failures, or financial failure of independent suppliers, nor for events that could not reasonably be prevented or controlled. When disruptions occur, Lavishly Travel may assist with available alternatives, but additional costs and supplier terms remain the traveler's responsibility.

Client Cooperation and Conduct

Travelers must provide accurate information, respond by stated deadlines, communicate respectfully, and make timely decisions. Lavishly Travel may pause or end services because of abusive behavior, nonpayment, repeated missed deadlines, false information, suspected fraud, illegal requests, or conduct that prevents the work from being completed responsibly.

Ending services does not make a nonrefundable planning fee refundable and does not override supplier terms or penalties.

Privacy and Payment Security

Lavishly Travel may share necessary traveler information with suppliers, payment processors, itinerary platforms, and service partners to plan and manage the trip. Information will be limited to what is reasonably needed for those services.

Do not send passwords, full credit card details, or other highly sensitive information by ordinary email or text. Use the secure forms and payment methods provided by Lavishly Travel.

Acceptance for All Travelers

The lead traveler is responsible for sharing these terms and all supplier terms with every person included in the booking. By authorizing services or payment, the lead traveler represents that they have authority to act for the travelers included in the reservation.

Acceptance occurs when a traveler pays a professional planning fee, approves a proposal, authorizes a booking, or makes a payment toward travel.

Contact

Questions about these terms should be discussed before payment or booking.

Lavishly Travel
Email: jeanine@lavishlytravel.com
Website: www.lavishlytravel.com
Florida Seller of Travel Ref. No. ST42087